Room Booking 房間預訂

Church Facilities Utilization Application Guidances 教會場地及設施使用申請指南

Please follow the Instructions below. In order to make the most of the church’s facilities for everyone, brothers and sisters are encouraged to consider the needs of other ministries in addition to the needs of their own ministry (Philippians 2:4). Please choose a room whose capacity and facilities are appropriate for your needs. In some cases, multiple users of the same room may need to discuss to come up with a mutually agreeable arrangement.

1. Please book the room at least one week before your event, unless in exceptional situations.

2. Check the Facility Utilization Calendar first to see if the room you wish to use has already been booked by another group.

   • If the room has already been booked, please consider another room or time slot. If your ministry must use that room at that time, you are welcome to contact the Church Office, who will connect you with the group that has already booked the room to discuss a mutually agreeable arrangement.

   • If the room has not been booked, please complete the Online Facilities Utilization Application form. If you are making a recurring booking (e.g. weekly, monthly), please specify in the “Remarks” field. The Church Office will notify you the status of your application. If subsequent to your booking, another group wishes to use the same room, the Church Office will connect you with the other group to discuss.

3. If you no longer need the room after booking it, please notify the Church Office as soon as possible.

4. Every event must have a Co-ordinator who is responsible for setting up the room and leaving it in a clean and orderly condition, turn off the lights and fans etc. , as well as ensuring all safety and operational guidelines are followed during the event. If you need to move tables out of the room to another place, please go to the storage room of Room 307 at 685 to retrieve a handcart. Please be sure that it is placed in the original location after use. If operator do not know how to use the equipment of the room, please contact Peter Ng (416 918 6223). If you booked the room which is locked, please contact Leo Wu at (416 417 4198). His working time starts at 7:00 pm from Monday to Friday and 6:00 pm on Saturday. The full details of this working time is posted on floors of NYCBC building.

請按照以下表述進行預訂使用房間程序。為了充分使用教會提供的設施，鼓勵兄弟姐妹們 <各人不要單顧自己的事，也要顧別人的事>（腓立比書 2:4), 請選擇適合您需要容納人數和設施的房間。在某些情況下，超個一個事工組在同一時段可能需要使用同一房間, 這樣請雙方進行商討以得出大家都同意的安排。

1. 除特殊情況外，請最少在事工開始前一周預訂所需房間。

2. 在預訂所需房間前，首先請查看場地使用日曆，以了解您要使用的房間是否已被其他事工組預訂。

   • 如果房間已被預訂，請考慮使用其他房間或時段。如果您的事工當時必須使用那個房間進行，歡迎您聯繫教會辦公室，我們會將您與已經預訂房間的事工組負責人聯繫起來商討雙方都同意的安排

   • 如果房間還沒有被預訂，請填寫在線設施使用申請表。如果您進行長期預訂(例如每週、每月），請在“備註”欄中註明, 教會辦公室將通知您申請的結果。如果在您預訂之後，另一事工組希望在同一時段使用同一房間，教會辦公室會將您與另一事工組負責人聯繫起來進行商討。

3. 如果您預訂後不再需要使用該房間，請盡快通知教會辦公室取消預訂。

4. 每個活動都必須有一名指定負責人負責使用後將房間桌子及椅子及其他物品有序還原, 關燈及風扇等, 並保持房間整潔及確保在活動期間遵守所有安全和操作指引。如果要搬枱離開房間, 請到685大樓307房儲物室拿取手推車, 用後務必放回原處。若果操作員不懂操作房間音響設備, 請聯繫Peter Ng (416 918 6223)。若需要開房間門, 請聯繫Leo Wu (416 417 4198), 他工作開始時間為星期一至五晚上7:00, 星期六晚上6:00 , 詳情張貼於教會各樓層。