2023 Board of Deacons Report 執事會報告
1. The goals of the BoD for the Year 2023
Fulfill governance duties of the Board of Deacons by providing oversights and direction.
Support ministry through deacons’ engagement in pastoral teams and selected ministry groups.
Complete Theological Education Fund (TEF) policy review and revisions.
Complete staff salary structure review and revisions.
Draft NYCBC Bylaw amendment recommendations to align with the new Ontario Not-for-Profit Corporations Act (ONCA) requirements.
Develop long-term strategies and directions on 3 strategic foci.
2. The highlights of the activities for achieving the goals
Conducted 5 BMMs and 2 Town Hall meetings with active member participation and feedback.
Held monthly BoD meetings and deliberated on issues by consensus.
Signed new leases and lease extensions with tenants.
Oversaw 8 special committees and 5 search committees and acted on recommendations requiring BoD involvement.
Reviewed and approved budget and audited financial statements, and monitored ongoing financial situations via Treasury Team and Finance & Audit Committee.
Monitored church operations through staff and committee reports.
Oversaw staff matters such as recruitments and appointments.
Design the “Goal Setting, Development Plan, Performance Review” process for staff.
Conducted TEF policy review and revisions.
Performed facility maintenance funding and reserve fund strategy analysis.
Conducted staff salary structure review and revisions.
Drafted NYCBC Bylaw amendment recommendations to align with the new ONCA requirements.
Conducted strategic planning meetings and adopted recommendations from task forces on the following foci:
Spiritual Growth - HR Strategy
Evangelism & Quantity Growth – Hong Kong Newcomers
Rejuvenation of Leadership & Congregations - Streamlining Process & Structure
Extended Thanksgiving Fund indefinitely and established Mortgage Reduction Fund for mortgage renewal in 2024.
3. The results and some forward-looking sharing
Church operations remain smooth and stable, supported by continuous improvements in processes and technology.
Newcomers from Hong Kong integrated well with active participation and service at our church.
Hired Tiyah Mah as Youth Ministry Assistant in Family Ministry.
Established CSC Women Minster and ESC Pastor positions.
Adopted the “Goal Setting, Development Plan, Performance Review” process and set goals and development plans of staff in ministry objectives, personal spiritual formation and team and people development.
Completed TEF policy review and adopted the updated policy at BMM.
Adopted facility maintenance funding and reserve fund strategy recommendation.
Completed staff salary structure review and revisions.
The ONCA study continued in 2023 and the Bylaw and Letters Patent amendment recommendations will be presented at BMM for approval in 2024.
2024-2028 Deacon election will be held at ABMM in May 2024.
Identify and propose recommendations on 2 new strategic planning priorities of the “Evangelism & Quantity Growth” and “Rejuvenation of Leadership & Congregations” foci in 2024.
Reduce mortgage principal with Mortgage Reduction Fund balance and renew mortgage in June 2024.
Review and revise church staff manual in 2024.
1. 2023 年度執事會的目標
通過提供監督和指引履行執事會的治理職責。
透過執事參與教牧組和個別的事工組來支持事工。
完成「神學教育基金」政策檢討與修訂。
完成員工薪酬架構檢討與修訂。
起草北約華人浸信會治會章則修訂提案建議，以符合新的《安大略省非營利公司法》要求。
在兩個策略重點上發展長線策略及方向。
2. 為達到目標所作的活動重點
舉行了五次會友大會和兩次資詢交流會，會友積極參與並提出意見。
每月召開執事會會議，並以協商方式討論議題。
與租戶簽署新租約和延續租約。
監督8 個特別委員會和5 個聘牧委員會，並根據需要執事會參與的建議採取行動。
審查並通過預算與經審計的財務報表，並透過財務組和財務與審計委員會監控持續的財務狀況。
通過員工和委員會報告監督教會的運作。
監督招募和任命等員工事務。
設計員工「目標設定、發展計劃、績效評估」流程。
進行「神學教育基金」政策檢討與修訂。
進行設施維修資金及儲備基金策略分析。
進行員工薪酬架構檢討與修訂。
起草北約華人浸信會治會章則修訂提案建議以符合新的《安大略省非營利公司法》要求。
舉行策略規劃會議並採納工作小組關於以下重點的建議:
屬靈成長 - 人力資源策略
傳福音和數量增長 - 香港新移民
領袖團隊和會眾的傳承 - 簡化流程和架構
無限期延長「感恩基金」，並設立「降低按揭基金」用於 2024 年按揭貸款續期。
3. 成果及一點前瞻分享
在流程和技術不斷改進的支持下，教會運作保持流暢和穩定。
來自香港的新朋友很好地融入了我們教會，並積極參與和事奉。
聘請馬芝翹姊妹擔任家庭事工的青少年事工助理。
設立了粵語堂婦女事工傳道和英語堂傳道職位。
採用「目標設定、發展計劃、績效評估」流程，在事工目標、個人靈命塑造、建立團隊和人員等方面設定員工的目標和發展計劃。
完成「神學教育基金」政策檢討與修訂，並在會友大會中採納修訂後的政策。
通過設施維修資金及儲備基金策略建議。
完成員工薪酬架構檢討與修訂。
《安大略省非營利公司法》 研究在 2023 年繼續進行，會章和《註冊法案》修訂提案建議將在 2024 年提交給會友大會通過。
2024-2028 年執事選舉將於 2024 年 5 月在會友年會中舉行。
確定 2024 年「傳福音和數量增長」與「領袖團隊和會眾的傳承」中的兩個新策略規劃重點並提出建議。
透過「降低按揭基金」總額以降低按揭貸款本金，並於 2024 年 6 月續期按揭貸款。
在2024 年檢討與修訂教會員工手冊。